Documentation is part of our duty of care and helps us communicate clearly and improve safety over time.

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Log incidents & issues using our ****Incident Report Form

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What to Report

Behavior concerns

• Repeated Disruption: When an artist’s behavior is repeatedly making it hard for others to feel safe, focus, or enjoy the program
• Harm to Others: When an artist’s behavior impacts another student or staff - hitting, kicking, unkind words etc.
• Inappropriate Language or Drawings: if an artist says something or creates art that is violent, hateful, sexually suggestive, or threatening.
• Time Outs: Any time an artist is removed from class for a time out.

Accidents & Injuries

• Any Injury sustained at the studio that leaves a mark or the child complains of pain- including bumps, bruises and scrapes.

Illness / medical concerns

• Episodes of illness: headaches, vomiting, nausea, fainting, flu symptoms etc.
• Toileting accidents that require clothing changes/cleanup
• Suspected lice infestation

Late pick-ups

• Anytime pickup happens more than 10 min after class/camp end time, even if you didn’t charge a late fee
• Any time a late fee was charged

Parent Conversations

• Report any situation that involved a call home, a conversation with a parent after class or camp or an early pickup